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ArtWaves Program Coordinator - Job Description 

Updated March 2023

Ad in paper: Looking for an enthusiastic part-time program coordinator to work with the Executive Director. Strong communication, organizational, social media and computer skills a must. Knowledge of Wild Apricot a plus. Interested? Email resume to 

Time commitment: 24 hours per week, some evening/weekend hours required

Pay: $20 per hour

Location: Onsite at ArtWaves unless campus is closed during regular hours or unless offsite doing ArtWaves-related work (hanging a show, working an event)

Qualities: Organized, Enthusiastic, Self-Starter, Collaborative


  • Technology skills including use of Google suite, Mailchimp, Wild Apricot and Zoom
  • Social media skills including use of FB, Instagram
  • Excellent written communication skills
  • Great people skills
  • Ability to lift and carry, move furniture, climb ladders required

Job Description

The Program Coordinator will work closely with the Executive Director and will be asked to do/assist with any or all of the following tasks:

  • Scheduling all classes/workshops - setting up registration links, managing communication/registration with artist instructors, participants

  • Sending out/managing artist instructor contracts 

  • Maintaining website (Wild Apricot)

  • Maintaining and preparing studio space for classes/workshops/online classes or delegate to trained volunteers

  • Hanging/taking down member exhibitions and organizing collection/return of artwork in association with exhibitions or delegate to trained volunteers

  • Maintaining a vibrant and current social media presence

  • Develop/help maintain protocols associated with all recurring components of ArtWaves

  • Overseeing the Volunteer coordinator who is organizing volunteers so time is tracked/used productively

  • Maintaining records/paying bills/making bank deposits

  • Maintaining email and contact lists

  • Getting signage printed and posted as needed using volunteers as appropriate

  • Check and respond to emails, phone calls, routine communication

  • Alerting the Executive Director of all glitches, emerging needs, issues and problems and assist with solving these

  • Keeping the campus clean including bathrooms

  • Being an enthusiastic advocate/ambassador for ArtWaves

  • Being a key member of the ArtWaves team – come up with suggestions and improvements

  • Teach/facilitate as interested and time and skill allow 

Reports to Executive Director and President of the Board.

ArtWaves is seeking models for our Figure Drawing classes that take place every Thursday, 12pm-3pm. Models are paid $75.00 for three (3) hours.

No experience necessary!

Please email Phillip Dvorak for more information.

We are always looking for volunteers! Interested? Please email Barbara McLeod:

Do you want to be a Volunteer at ArtWaves?  

Great! ArtWaves Volunteers help staff create a positive, creative, productive, and community-building experience for participants in classes, workshops and events. There are lots of ways to help!

1. You can be a Studio Monitor! Studio Monitors act as a host on behalf of ArtWaves. You will be trained to assist before, during and after a specific class, (usually 3 to 5 weeks); for a specific workshop; or for ongoing weekly Open Studio and Figure Drawing sessions. 

2. You can be a Campus Supporter! Campus Supporters assist the ArtWaves Team to maintain and improve the ArtWaves campus so it is welcoming, beautiful, clean and well-organized. Campus Supporters can sign up for a repeating weekly or monthly task, or help out with a one-time project for 2-3 hours.  There are weekly Friday and Saturday organizing sessions where we sort and put away art supplies, assemble art “kits,” sort glass for mosaics, etc. You might also help put up or take down a large tent or do spring cleanup. 

3. You can be a Mission Supporter! Mission Supporters assist the ArtWaves Team with community outreach activities and serve as a goodwill ambassador. You might install or remove works of art for monthly shows at MDI hospital; distribute monthly calendar flyers around town; and/or greet people at special events like our 3 “Show and Sell” art pop-up sales. 

ArtWaves Volunteers meet and work with people of all ages and levels of experience in art, crafts, writing, poetry and dance. For every 2 hours you volunteer, you earn one hour towards a class, workshop, figure drawing or open studio session. (Redeemable for up to one half of the total time of the workshop or class.)

NOTE:   All ArtWaves Volunteers participate in an on-site orientation to inform them about ArtWaves’ mission; establish clear goals; safeguard against common mishaps; help ArtWaves learn more about those who want to volunteer; and answer your questions. 

Interested? We hope so! Please email Barbara McLeod, the ArtWaves Volunteer Coordinator, at We would love to hear from you!

Your tax-deductible donations help support ArtWaves, a nonprofit 501(c)3 organization. Our mission is to make art accessible to the Mount Desert Island and surrounding communities.
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